EstiMate Crew
The app for the people on site
Your lads clock in, and everything they do on site lands in the office app and the accounts: timesheets, mileage, materials, receipts, snags, drawings, forms, photos and messages. Nobody types anything twice.
Clock in on site
Pick the job, confirm, and the phone records where he is. The office sees him on the live map.
The timesheet fills itself
The clock-in puts the job on today's timesheet. Earlier days show as submitted or approved, and pay and CIS follow.
His van and his miles
MOT, tax, insurance and service dates on the van, and the miles logged from his location while he's on the clock.
His week in numbers
The programme for the next two weeks, then hours clocked, hours on timesheets, approvals, expenses owed and holiday left.
Order materials from site
What's needed, by when and where. It lands in the office's materials inbox, and he sees when it's been ordered.
Snagging on the job
Every snag with its location, trade and priority, through to fixed and signed off.
Drawings both ways
The office's drawings on the phone, and a drawing or sketch sent back from site onto the job.
Receipts against the job or van
Snap the fuel receipt and it goes straight to the office, on the van's costs, with money owed back tracked until paid.
Messages with the office
One-to-one and the whole crew, with photos and push notifications.
Filmed in the real app on EstiMate's demo account (a made-up building firm).
What happens to it in the office
Everything from the Crew app goes straight into EstiMate, where it already belongs.
Clock in
- Timesheet fills itself
- Office approves
- Wages, PAYE & CIS
- Accounts, Xero, QuickBooks or Sage
On the clock
- Location while working
- Trips & road miles
- Fleet & van records
- HMRC mileage in Accounts
Materials request
- Office materials inbox
- Ordered or delivered
- Supplier bill
- Job costs
Receipt photo
- Expense on the job
- Owed back to them
- Paid back
- Accounts
Snag with photo
- Job's snag list
- Fixed, with after photo
- Signed off
- Handover pack
Drawing or RAMS
- Sent to the crew
- "I've read this"
- Who read it, and when
- On the job record
Everything in EstiMate Crew
One app for every worker and every job, on iPhone, Android or any phone browser.
Clock in and out
- GPS clock in and out, with a confirm screen every time
- Pick any live job, the merchants (with the branch), the yard, travelling or somewhere else
- Location must be on to clock in; if it's off, the app shows how to turn it on
- Location tracked only while on the clock, for the office's live team map
- The office is flagged if a clock-in says one job but the phone was somewhere else
Timesheets that write themselves
- Filled in from the clock: morning, afternoon and overtime, with every job and its hours
- Workers can adjust a line, with a reason; the office sees both
- Approve, query or reject a day in the office; export the week for payroll
- Approved hours feed wages, PAYE and CIS, and the accounts
Mileage and vans
- Trips and road miles worked out from where they've been while clocked in
- Travel time for every trip, postcode to postcode
- Link their van by registration from the company's fleet
- Feeds the fleet records and HMRC mileage reports (45p/25p) in Accounts
Materials from site
- Order materials: items, how urgent, needed by and where to deliver
- Lands in the office's materials inbox as it happens
- The office marks it ordered, delivered or not ordering, with a note back
Snagging
- Raise a snag with photos, location, trade, priority and due date
- Numbered pins on the drawing, with an arrow to the exact spot
- Assign it to someone on the crew, a trade or someone else
- Red, amber and green, from raised to being fixed to done with an after photo, then signed off
- Every snag lands on the job's snag list and tells the office
Drawings and site documents
- The office's drawings, specs, RAMS and site documents for every live job
- "Must read" files with an I've read this button; the office sees who and when
- Mark up a drawing or send a sketch from site; it goes on the job's drawings with their name
- Job site info with directions, job number and client
- Supervisors and managers get the documents tab and call-the-client
Site forms and safety
- Incident and near-miss reports with photos
- The company's site forms and office forms, filled in on the phone
- Onboarding forms (new starter, emergency contact, right to work, CIS, bank) that fill in their profile; bank and NI details stay view only
Photos, video and media
- Photos, videos, documents and 360° photos straight onto the job
- Sent full size, straight to the job's files, for the office and the client reports
Receipts and expenses
- Snap a receipt with the amount, what it was for and how it was paid
- Their own money is tracked as owed back until the office pays it
- Every receipt goes on the job's real costs and into the accounts
Messages
- Message the office one to one, or the whole crew on the crew board
- Photos in messages, push notifications and unread badges
- The office answers from a chat box on every screen of the office app
Their week
- Where they're working this fortnight
- Their week in numbers: hours clocked, timesheet, overtime, expenses owed and paid back
- Off sick or not in today, with the reason; holiday requests
Safe for the business
- One sign-in for every job: employee number and password, set up with a code or QR from the office
- The office can sign a phone out at any time
- No prices, quotes or other people's details on the phone
- Workers never count as office logins
Set up in minutes
Add the worker in Workers & Subbies, press Pair app, and they scan the QR or type the code. They choose a password and they're in, on every job.
On any phone
Works today in any phone browser, added to the home screen like an app. The App Store and Google Play versions are on their way.
Which plans
Included on EstiMate Commercial and Corp for as many workers as you have, and £29.99 a month on EstiMate Pro, also unlimited. Workers never count as logins.